What's New
in Release 4.0.1
- The DocuShare Archive Server add-on enables your organization to increase
document storage by archiving content to a safe location. Using DocuShare
search features, you can easily retrieve archived content.
- The DocuShare Email Agent add-on improves collaboration and facilitates
email management by enabling you to send email messages to DocuShare
collections and groups. With your email stored in collections, you can
manage the content using DocuShare features.
- New features in DocuShare Outlook Client include: email messages stored
as DocuShare mail message objects, server mapping synchronized between
the Windows and Outlook Clients, Address Book displays addresses for
individually selected object types, and Outlook Client properties added
to the DocuShare Client Properties window.
What's New
in Release 4.0
Web UI
- My DocuShare provides a portal view of your DocuShare site.
Using My DocuShare you can manage objects in a private collection, access
your favorite objects, maintain a single calendar of your favorite events,
access your routing tasks, and view your browsing history.
- In addition to adding objects to your list of favorites, you can access
your favorite objects on Web UI pages such as Permissions (favorite
users and groups) and Change Location (favorite collections).
- You can manage an online forum by posting topics and replies to a
discussion object. All replies are threaded and fully searchable. Replaces
bulletin boards and bulletins.
- Enhanced search features include new menus for quick word searches
and a single, redesigned advanced search page. Paging controls and sort
options added to the search results page.
- An expandable content map allows you to view all site objects from
a single page and easily edit multiple objects in different locations.
- A new wizard-based Routing Slip enables you to create multi-step workflows.
You can now route individual document versions.
- You can assign access permissions to individual document versions
and set the preferred document version.
- For paged displays such as favorites, collection contents, and search
results, you can specify the maximum number of lines to display per
page.
- Copy and Paste commands added to the Edit Selected menu let you easily
copy an object to another location.
Administration UI
- A new Mail Message object class provides properties specific to mail
messages.
- You can access properties common to all objects from a single page,
Global Property Values.
- DocuShare provides feedback if a dsindex index_all is required after
applying property updates.
- You can set logging levels for DocuShare services from a single page.
- Configurable properties are added to several services and components
pages, including the ability to configure and manage document routing
and workflow tasks.
- Improved trashcan performance and management of trashcan objects.
DocuShare Windows Client
- The Add-in for Microsoft Word provides two new File|DocuShare commands:
Save As New Version and Open Offline.
- The Version History provides a hierarchical display of document versions,
renditions, and content elements.
- Windows Client supports the new Mail Message object.
- Windows Client supports roaming profiles by storing user profiles
on a network location.
- Windows Client automatically updates a mapped server's objects and
properties when the administrator updates the server's schema.
- New integrated logging features help with troubleshooting tasks.
- Netegrity SiteMinder integration is provided for authentication and
authorization management.
Known Issues
- Administration UI
- Custom property does not appear on Display Sequence page [7538]
- After adding a custom property you need to update the schema
to save the new property to the database.
- Conversion Services
- Some documents cannot be converted to HTML - Some documents
of formats supported for HTML viewing may not display fully or may
result in an error. There are limits on what HTML can handle, and
some features or specific files are not yet supported properly by
the Verity KeyView software on which DocuShare’s HTML Viewing functionality
is based.
- Document Approval and Routing
- Only available through the Web UI - Document Approval and
Routing is available only in the Web UI. Other clients, such as
WebDAV or the Windows Client, always publish documents without routing.
Although, you can customize document workflows using the DocuShare
Developer Environment.
- Routing tasks and upgrades - Routing tasks are upgraded
from DocuShare 3.1 to 4.0. However, routing tasks are not upgraded
from DocuShare 3.0.2 to 4.0. You should let the tasks complete before
upgrading. For more information, call Customer Support at 800-835-9013.
- Completed routing tasks display on My DocuShare [7716]
- After completing a routing task that is displayed under Tasks
on My DocuShare, the task remains in the list until you log out
of and log into DocuShare.
- Installation and Upgrade
- Installations on Linux and Solaris servers [4684] On Linux
and Solaris servers, warning messages and stack trace information
may appear after the initial splash screen and license agreement
display. However, DocuShare installs correctly.
- Searching and Indexing
- Search results may not include recently added content -
Indexing occurs after new content is added to the site and may still
be queued for indexing by the background indexing process. This
delay is normally momentary unless a very large amount of content
has been indexed or the DocuShare/Verity Indexing Service is stopped.
- Some documents cannot be indexed - Occasionally, indexing
is unable to extract some or all of the text from a document. The
Verity text extraction libraries used to index file contents support
a variety of file formats, but will have trouble with certain files.
- Search returning bad search results - If incorrect search
results are being returned, execute the dsindex command line utility
to rebuild the search indices.
- Reindexing can take 100% CPU - Reindexing the DocuShare
site can take several hours and use 100% CPU. Therefore, it should
be scheduled to run after the business day.
- WebDAV
- Refreshing Microsoft web folders [7282] - With some versions
of Microsoft web folders, a Refresh (F5) does not update the Folders
view when a collection has been deleted or renamed.
- DocuShare Clients
- Cannot use Caps Lock key when typing a Summary [23155]
- When using the Checkin Wizard to check in a new document from
Word, do not use the Caps Lock key when typing a summary. Doing
so causes Word to shut down.
- Error uploading document [27300] - Using Windows Client
on Windows XP, an error can occur when trying to upload a document
to a DocuShare server running 4.0 or higher with NTLM enabled (auto
login).
- Outlook Client assumes IE default browser [564] - The Outlook
Client assumes Microsoft Internet Explorer is the default browser
for the web view capability. Some functions are not available with
the Netscape browser.
- Log off and log in before using Client application [2955,
4427] - If an administrator installed one of the DocuShare Clients
on your PC, do the following after installation is complete: 1.
Log into your desktop. 2. If the DocuShare Add-ins for Microsoft
Office are enabled, open each Office application before opening
My DocuShare Places and Outlook. This ensures that the DocuShare
commands appear in each application's File menu. 3. Log off your
desktop.
- For more details on the DocuShare Clients, see the Readme files located
in the DSClient install directories.
Fixes in Release 4.0.1 Update 6
Administration UI
- [32015] You can create a required custom menu property that is multi-valued.
- [35512] On Solaris installations, the session data from guest users is cleared and memory is released.
Document Routing & Approval
- [12930, 12929, 12928] A workflow error does not occur when documents contain forward or back slashes in their titles.
- [35045] You can edit the 10th step of a saved Routing Slip for a routing task that has more than 10 steps.
Notifications (Subscriptions)
- [33864] Daily notifications run even when the maximum runtime is exceeded.
Searching and Indexing
- [35016] When the docucoll directory is located on another drive, you can perform searches using custom properties.
Fixes in Release
4.0.1 Update 5
Administration Interface
- [10993] On Linux servers, Diagtool.sh now works when printing the contents of an individual queue.
- [11007] When reassigning an orphaned object to a collection, you can now search for collections on the Move Orphans To page.
- [11034] An error does not occur when changing a date property in the Admin UI.
Command Line Utilities
- [34342] dsindex index_all can better handle "String index out of range" errors.
Subscription
- [32538] Email messages are now sent to external recipients when a subscription event occurs.
Web Interface
- [33981] You can search for a collection that includes parentheses in its title on the Change Location page.
Fixes in Release
4.0.1 Update 4
Document Approval and Routing
- [10804] The routing task status displays correctly after a document routed to one user for approval is not approved.
Fixes in Release
4.0.1 Update 3
Search
- [30235] When a Saved Query contains multiple pages of search results, you can display each page.
Fixes in Release
4.0.1 Update 2
Administration Interface
- [9836]
Changing the connection ping trace does not change the drala dwe.xml
database connection string.
- [30695]
After a connection ping trace to the Oracle database, the connection
to DocuShare is reestablished.
Command
Line Utilities
- [9142]
When using dsexport to export users, each user's username and domain
is exported, regardless of whether the -p option is used.
LDAP
- [28828] Logging into DocuShare does not remove LDAP users from
any dynamic groups to which they are members.
Search
- [9106] An error does not occur when the search results display
calendars to which you have search but not Reader permission.
Fixes in
Release 4.0.1 Update 1
Administration Interface
- [27420]
When using the auto login feature, the case of the user's name is ignored
and login succeeds.
- [27799]
You can change the logging level for the Workflow Service.
Command
Line Utilities
- [28858]
The dsorphan command provides an error message when it is unable to
reassign an object.
DocuShare
Email Agent
- [8681]
The Email Agent can receive mail messages with Internet headers longer
than 256 characters.
- [8810]
Connection errors do not occur when the incoming mailbox and the outgoing
SMTP mailhost are located on different servers.
DocuShare
Interact
- [28405]
After upgrading from DocuShare 3.x to 4.0.1, Interact pages work correctly.
DocuShare
Outlook Client
- [8936,
8971] Outlook does not crash when dragging and dropping a mail message
from Outlook to DocuShare and the message subject is blank or contains
quotation marks.
- [28441]
If the option Always display Checkin Wizard when using drag and drop
is selected or if there is a required property for a mail message, a
Checkin Wizard displays to add the mail message to the collection.
DocuShare
Windows Client
- [7419]
The Windows Client supports Netegrity SiteMinder 6.
- [8712]
An error does not occur when using the Checkin Wizard to assign access
permissions to an object that you are adding to DocuShare.
- [8861]
You can drag and drop an attachment from a mail message to a server
mapped to the Windows Client.
- [28651]
Errors do not occur when using Word to edit a document checked out from
DocuShare and a document that you opened from a local folder.
- [28654]
When using the Rename command to change the title of an object, Windows
Client does not replace a space with %20.
- [29710]
When adding new users and groups to an object's access list, all account
names display.
Installation and Upgrade
- [9108] DocuShare supports Sun Solaris 10.
- [27438] After upgrading from DocuShare 3.1 to 4.0, an error
does not occur when uploading documents.
Web Interface
- [8604]
When using the Search field on the Locations page to find a collection
(or other type of container), you can enter part of the collection's
title and DocuShare will find the collection.
Fixes in Release
4.0.1
Administration Interface
- [27456] After creating a custom Event URL property and you
change the Length, the update is made to the database.
Command Line Utilities
- [26540] Using dsgetprop and dssetprop with expiration_date
and custom date properties now works.
Installation and Upgrade
- [26649] You are able to log into DocuShare after changing the
DocuShare internal domain name and then upgrading from release 3.1 to
4.0.
Web Interface
- [27323] When renaming multiple documents, the documents display
on the Confirm Rename page in alphabetical order.
- [27466] An error does not occur when changing the Repeat to
None and the number of occurrences to 0 for a recurring calendar event.
Windows Client Components
- [7645] DocuShare calendar events display correctly when using
Outlook Client with Outlook 2003.
- [8066] Using Outlook Client, you can successfully open collections
that contain several hundred subcollections.
- [23244] Using Outlook Client, you can forward a mail message
with an attachment that is stored in a collection.
- [23620] When displaying the properties of a server mapped to
My DocuShare Places, the user's account information is included on the
Account page.
- [25367] Using Outlook Client installed on a computer configured
with Windows XP and Outlook XP, you can now copy a mail message with
an attachment to a collection.
Fixes in Release
4.0
[22144] Rebooting a server that has several network adapters does
not change DocuShare's Server ID.
[24705] Uploading a new document or document version does not cause
an error when the document repository is on a network optical drive.
Administration Interface
- [20920] The Routing Task Notification property appears on the
User's property page.
- [21007] An error message displays when you create a custom
object class with a name longer than 32 characters.
- [22866] Account properties display when viewing an account
from the List Users and List Groups pages.
- [23648] The Add User page in the Admin UI displays the same
properties as the Add User page in the Web UI.
- [24190] An error does not occur when uploading documents after
moving the tmp directory to another location.
Command Line Utilities
- [20213, 23984] dsexport -c supports using a regular expression.
- [22493] You do not need to restart the DocuShare service after
using dssetprop to change any server configuration properties.
- [22226] dssetprop -q parents now runs in quiet mode.
- [22634] dsexport to a CSV-formatted file does not fail when
a document contains unicode characters.
- [23746] dsimport replace and modify operations recognize the
relationship between groups and users.
- [24260] dsexport does not fail if a document title contains
unicode characters.
Conversion Services
- [23833] DocuShare can create HTML renditions of PDF documents
generated using Adobe Distiller 6.0.
Document Approval and Routing
- [20448] Email notifications are sent after upgrading from 3.0.2
to 3.1.
- [21629] A routing recipient's comments are included in email
notifications.
- [22917] The Report on Routing window shows the latest document
title.
Documentation
- [21717] The Administrator Guide describes the column headings
in the access.csv and error.csv logs.
- [21892] The Administrator Guide provides more information on
the Access Policies settings.
Installation and Upgrade
- [20546] The DocuShare service name displays the currently installed
release number.
Interact
- [23275] After changing the DocuShare server's name or URL,
an Interact page displays without any errors.
Scanning
- [23124] An error does not occur when you add a collection to
the temporary scan repository.
Search
- [17065] You can search for objects using boolean properties.
- [18914] You can specify integer and floating point values when
creating a search term using a numeric range.
- [20723] You can search for objects that include nonalphanumeric
characters or nonalphanumeric and wildcard characters by selecting the
specific property name, using the equals operator, and enclosing the
search text within single quotation marks.
- [23184] The Advanced Search page displays all page content
regardless of the length of property names in menus.
Subscription
- [24340] The subscription service recognizes email addresses
that have four characters in the top-level domain (for example, jdoe@xyzcompany.coop).
Web Interface
- [22153] When using the Windows Client Handle checkout from
web browser option to check in an edited document whose filename contains
a space, you are able to reopen the document again from your browser.
This situation occurred on DocuShare servers using the PostgreSQL database.
- [23643] Error message improved when trying to delete multiple
users who own objects.
- [23743] After saving a scanned document to a collection, the
Author property is retained.
WebDAV
- [23563] When logging is enabled, many WebDAV operations are
now logged in access.csv.
Windows Client Components
- [21033, 23604] A Site Administrator or a Content Administrator
can unlock a document locked by another user.
- [21844] The File Type menu in Find Files in DocuShare allows
you to search for collections only as well as several other types of
objects and files.
- [22893] The is and is not search operators work
correctly when using DocuShare Find Files.
- [23620] You can change your account information using the DocuShare
Server Properties window.
- [23658] Custom objects display in menus using their labels
and not their names.
- [23817] Windows Client does not add an object that has a required
property whose default value is blank; you must specify a value before
the object is added.
- [24118] When dragging and dropping a document to a mapped collection,
the Checkin Wizard provides an Object menu from which you can select
a custom document.
- [24472] An error does not occur when checking out a document
from the browser (the option Handle checkout from browser option is
selected) and the document title begins with numbers.
- [25290] You can save to a collection an Excel document that
contains a hyperlink to another Excel document.
- An object's Expiration Date property does not change when you display
its Properties window again.
Additional Information
and Support
The latest information regarding DocuShare can be found on the DocuShare
web site at http://docushare.xerox.com
and the DocuShare support web site at http://docushare.xerox.com/support.html.
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